Planned Implementation Guide

You may implement EMS in a planned manner to get better results. The entire approach given below includes Corporate Governance System including Risk Management, that helps you eliminate all problems faced during competitors software products.

PLANNING PHASE

1. Review of Existing System

• Check whether existing system complies with applicable requirements of CGSS with the help of Audit Checklists.
• Do in-depth study of process-wise problems and reasons thereof.
• Discussion with Management & Employees
• Conduct opinion surveys and interviews to understand the psychological environment and readiness to change.
• Discuss initial findings of review of existing system.
• Find new ways increase efficiency and growth of the organization.
• Identify the hidden potential and leaders who can be assigned additional responsibility.

2. Project Analysis and Scheduling

• Finalization of Scope of Work
• Resource Requirement Study
• Time and Investment Analysis

3. Development of group vision document (10-15 years plan)

• Conduct detailed market/industry research for identifying opportunities for growth and risk factors.
• Finalise Vision, Mission and Core Organisational Policies.
• Develop Strategic Action Plan covering strategic objectives and actions to be taken to achieve them.
• Discuss the vision document with the management and fine tune it.

4. Development of detailed implementation and monitoring plan

• Prepare operational plans, work breakdown and performance metrics.
• Identify the constraints and develop a response for same.
• Develop a measurement and monitoring plan to assess the progress of project.

IMPLEMENTATION PHASE

5. Constitution and training of Implementation Team

• Constitute a Strategic Management Team and desired process specific implementation teams.
• Conduct in-house training of the teams on corporate governance and best practices with regards to management of specific processes.

6. Corporate restructuring

As per business needs carry out restructuring of group activities covering the following:

• Business portfolio restructuring: Horizontal or vertical integration, expansion, demerger or disposal of specific business segments.
• Legal restructuring: Merger, demerger or reconstruction of group companies.
• Financial restructuring: Restructure share capital, long-term and short term debts, receivables and payables and find alternative sources of finance in order to reduce financial risk and cost of capital.
• Business process reengineering:Simplify key business processes by eliminating of complex and non-value adding activities.
• Re-branding of products and services: Reinvent and revitalise company by changing brand names of products and services with objective of reducing marketing cost and increasing brand awareness.

7. Design & development of management and control system

• Drafting of Organisational Code of Conduct to with regards to equity, ethics and relationships.
• Detailed analysis of existing business processes and finding opportunities for improvement.
• Establish, integrate, document, communicate, automate, implement and maintain key management processes

8. Configure EMS as per revised management and control system 

• Configure EMS master values, form validations and alerts as per business requirements.

9. Arranging necessary technology and infrastructure

• Install computer systems, networks and server systems as per new management requirements and constraints.
• Arrange and change technology configurations, manufacturing plant and machinery to enhance productivity.
• Improve work environment by realigning and refurbishing the office and production facilities.

10. Training and development of employees

• Assess and develop people competencies.
• Conduct in-house training of employees on corporate governance, team building, revised business processes, software applications and production system.

11. Marketing and brand communication

• Develop and implement revised branding strategy and marketing communication plan.
• Inform all stakeholders about implementation of Corporate Governance System Standard and Enterprise Management Solution to generate confidence amongst them.

12. Continuous Performance Management:

• Monitor the progress made by the organisation after implementation of the revised system.
• Make appropriate modifications from time to time to improve the performance continuously.